EPICs DEIB Training (FSL) AOE

This calendar invite confirms your reservation for Chapter Commons Dining for EPICs DEIB Training as described in your facility reservation request as detailed in your reservation request.

Your reservation is from 6:45-8:15pm which allows for 15 minutes of set-up and early arrivals and 15 minutes of overflow time and tear down.

Utilizing this space is a privilege. Any changes to configuration of tables and chairs is the responsibility of the chapter.

This event space is the dining facility for three chapters that live in Chapter Commons. Residents of Chapter Commons have access and will be entering/exiting throughout the event in order to gain access to their servery for late-plates, to return dishes, or get other food and beverage. The chapters will be made aware of the event in advance. 

While non-residents are approved to utilize the event space/dining room. The servery and any food/beverage in the servery are meant to serve only the residents of Chapter Commons.

Facility protocols:

• With the effort of keeping our outdoor spaces and turf green in addition to scheduled ground maintenance of our outdoor facilities, you may be confirmed to utilize specific quadrants or locations of the outdoor space based on your event capacity. Event organizers are responsible for ensuring approved areas of outdoor spaces are utilized for the duration of the event.

• Large, outdoor Greek Village facilities may be in use for simultaneous events of smaller capacities. Event organizers and day-of contacts will be connected to coordinate and ensure both events are meeting organizer outcomes

• Greek Village facilities may be in use for back-to-back events. It is the responsibility of the event organizer to ensure that the facility is left ready for the next use. Facilities must be left clean, free of damage and in the set-up reserved. Event hosts may move or rearrange the furniture; however, it must be set back in the original layout. If damage occurs in a room and/or there is a loss of equipment, the responsible group/party will be assessed the full replacement/repair costs. 

• Any group leaving an excessive amount of materials or trash will be assessed a minimum fee of $100 for clean-up. This includes decorations, catering items, etc. Additionally, any labor deemed necessary to return a venue to its original state after the conclusion of an event will be assessed and charged to the reserving organization.  

Reservation cancellations:

• Cancellation notifications are requested for all confirmed events so that the facility may be confirmed for another event organizer

• If possible, please cancel your event at least 48 hours in advance of the event by replying to your email confirmation

Community standards, policies, regulations, and rules for events:

• All events in Greek Village must adhere to Community Standards. These policies complement but do not replace NC State’s Policies, Regulations, and Rules (PRR); the Code of Student Conduct; Raleigh laws; state laws; and federal laws, and are upheld through the student disciplinary procedures for the University.

• All reports of violation of these community standards, policies, regulations, and rules will be reviewed. Event contact and host organizations will be held accountable