Greek Village Move-out Guide

Spring 2025 Closing and Move-Out Information

Non-graduating students are expected to check-out 24 hours after their last final exam, and no later than 10 a.m. on Thursday, May 1, 2025.

Graduating students are expected to check-out no later than 10 a.m. on Sunday, May 4, 2025.

Responsibilities

Community spaces

Chapter executive board members are responsible for ensuring all live-in members complete their check-out and move-out 24 hours after their last final and before Greek Village closes at 10 a.m. on May 1st.

Chapter executive board members are responsible for ensuring that all community spaces (including bathrooms) in the facility are prepared for summer break. This includes ensuring outdoor furniture is stacked and secure and that all outdoor linens are brought inside to designated location

Bedrooms

Residents are responsible for following their facility’s protocol for check-out and move-out and completing their check-out appointment 24 hours after their last final exam and no later than 10 a.m. on Thursday, May 1, 2025

Residents are responsible for ensuring that their bedroom space is prepared for summer break.

Closing Checklist

To prepare your bedroom and the community spaces for summer break, please follow these general check out expectations. Your organization may share additional expectations.

• no personal belongings left behind or stored in community spaces
• discard all trash in the exterior dumpsters and recycle bins
• discard perishable foods and donate non-perishable foods
• return dining items to the kitchen
• pick up and pack all mail and packages
• pick up and pack all laundry from the laundry room
• clean up, including wiping down appliances, drawers, shelves, closets, and cabinets
• reset furniture
• report any maintenance concerns or damages utilizing your work order process. Reporting concerns or damages does not absolve you from your financial responsibility for damages
• leave the empty trash and recycling bins (if applicable), furniture, and other university or organization-owned property in the room
• close and lock your windows
• close your blinds
• set room thermostat to 70 degrees (set to cool)
• set fan to mid-setting with fan on low speed
• turn off your light
• close and lock all doors
• return key or fob, if applicable
• complete any additional organizational check-out procedures

Donate and Discard

Large, roll-off dumpsters will be added throughout Greek Village on April 22 – 23 to help you discard bulk waste and what can’t be donated. Locations are outlined below.

• Kappa Kappa Gamma/Pi Beta Phi
• Delta Zeta/Lambda Chi Alpha
• Sigma Phi Epsilon/Sigma Nu
• Chapter Commons/Greek Village Apartments/Greek Village Townhomes
• Pi Kappa Phi

Recycling dumpsters will remain onsite, with some of them getting moved out of the corrals and placed near the rolloffs.

Donate your reusable items, food, cleaning supplies and toiletries through Greek Village Pack-N-Give sites. Bring items to one of our 6 “Pack Rat” donation sites in Greek Village.

Sites are open 8 a.m. – 10 p.m. daily from April 21 – May 1.

Parking during Move-Out

Students and family members may park in the Greek Village residential parking zone with a temporary move-out loading permit. Please register your license plate online for a temporary loading permit using the steps found on the Transportation website.   Registering for a loading permit will allow you to park temporarily in residential zones adjacent to Greek Village facilities. The temporary loading permit does not allow you to park in spaces that are reserved (ADA, Guest/Visitor, RD parking spaces).

Check-out Protocols

Check-out protocols vary by facility in Greek Village. Look out for email communication from the Department of Fraternity and Sorority life, your House Corporation, and your House Director, Coordinator, or Chapter Resident Director (CRD) for detailed information regarding your check-out policies, procedures, and process.

As noted in your Room Agreement, charges for loss or damage to your room will be assessed and charged to your student account. You are responsible for any damages or loss of items, including missing furniture. Damages noted at check-out will be considered the responsibility of all residents, unless otherwise determined. Charges will be assessed after the completion of the room inspection and assigned to the student account of resident(s). 

Check-out Protocols for University-owned Facilities

Check-out protocols and processes for university-owned facilities are outlined below. These procedures apply to you if you live in one of the following facilities

• Alpha Gamma Rho – 1402 Varsity Drive, Raleigh, NC 27606
• Chapter Commons – 516 Dan Allen Drive, Raleigh, NC 27606
• Greek Village Apartments– 2330 Greek Village Drive, Raleigh, NC 27606
• Greek Village Townhomes – 512 Dan Allen Drive, Raleigh, NC 27606
• Kappa Kappa Gamma – 2601 Fraternity Court, Raleigh, NC 27606
• Pi Beta Phi – 2501 Fraternity Court, Raleigh, NC 27606
• Pi Kappa Phi – 3501 Avent Ferry Road, Raleigh, NC 27606

Check-out Process

You have two options for your Spring 2025 check-out process. Damage charges are assigned for both options, and there is no appeal process for either option.

• Option 1: Express Check-out
  • Provides you with the flexibility to move-out at any time of day or night without a scheduled appointment LDOC through May 1 at 10 a.m.
  • You are not present when your room is inspected for damages.  
  • Complete this form to opt into an Express Check-out.
  • Submissions are monitored daily, and you will receive confirmation of your approved Express Check-out
  • You will receive a small, gold key envelope and instructions before your approved Express Check-out date and time
• Option 2: Check-out Appointment
  • Provides you with the opportunity to be present when your room is inspected for damages LDOC through April 30.
  • Appointments are made directly with your CRD or Coordinator at least 24 hours in advance with their Google Calendar scheduling link, which you will receive via email by April 8.
  • Appointment times are limited and are provided in limited windows of time
  • If you are not prepared for or miss your scheduled Check-out time (5 minutes late or more), you will be re-directed to complete an Express Check-out.
  • Schedule your Check-out Appointment at least 24 hours in advance via the link in your email from April 8.