Spring 2026 Closing and Move-Out Information

Non-graduating students are expected to check-out 24 hours after their last final exam, and no later than 10 a.m. on Thursday, May 7, 2026.

Graduating students are expected to check-out no later than 10 a.m. on Sunday, May 10, 2026.

Additional late-stay requests should be directed to your House Director, Chapter Resident Director, or Coordinator by Friday, April 17 for review by the house corporation and/or Department of Fraternity and Sorority Life.

Greek Village Apartments is the only community to remain open for Summer Break. Learn more about applying for Summer Break housing in Greek Village Apartments here.

Greek Village re-opens for Fall 2026 on August 8 – 9 for sorority houses and all university-owned houses and August 15 – 16 for privately-owned and operated fraternity houses. See additional opening and closing information here. See additional move-in information here.

Responsibilities

Community spaces

Chapter executive board members are responsible for ensuring all live-in members complete their check-out and move-out 24 hours after their last final and before Greek Village closes at 10 a.m. on May 7.

Chapter executive board members are responsible for ensuring that all community spaces (including bathrooms) in the facility are prepared for summer break. This includes ensuring outdoor furniture is stacked and secure and that all outdoor linens are brought inside to designated location.

Bedrooms

Residents are responsible for following their facility’s protocol for check-out and move-out and completing their check-out appointment 24 hours after their last final exam and no later than 10 a.m. on Thursday, May 7, 2026.

Residents are responsible for ensuring that their bedroom space is prepared for move-out.

Closing Checklist

To prepare your bedroom and the community spaces for move-out and summer break, please follow these general check out expectations. Your organization may share additional expectations. To avoid any charges at closing, follow these general check-out instructions:

• Pick up all mail and packages. Be sure to change your address or forward your mail.
• Return all keys/fobs/temporary ID cards. To avoid lock re-core charges, you must return your key(s) according to check-out protocols for your community.
• Clean your room and common space, including wiping down all appliances, drawers, shelves, closets, and cabinets.
• Remove all personal belongings from your room and common areas before checking-out.
• Check laundry rooms and community spaces for missing items. The Department of Fraternity and Sorority Life, nor House Corporations, are responsible for items left behind after you check-out.
• Discard all trash in the exterior dumpsters and recycle bins. Plan to discard trash in containers located outside your building. Leaving trash in your room may result in an improper check out fee being charged to your student account.
• Leave the empty trash bin and recycling bin, furniture, and other university or organization property in the room.
• Remove all perishable food, clean refrigerators, and unplug and defrost all micro-fridges.
• Report any maintenance concerns or damages using the online work order system for university-owned houses and via your organization’s process for privately-owned and operated houses.
• Close and lock all windows; set room thermostats to 70 degrees (set to Cool) or to the mid-setting with fan on low speed.
• Return dining items to the kitchen
• Turn off all lights, and close and lock all doors.
• Complete any additional organizational check-out procedures.
• If needed, obtain a free Move-Out Virtual Loading Permit on the Transportation Website (see below.)
• If you do not plan on keeping your bike or scooter, donate it by placing it in one of the donation stations (details below.)

Check-out Protocols

Check-out protocols vary by facility in Greek Village. Look out for email communication from the Department of Fraternity and Sorority life, your House Corporation, and your House Director, Coordinator, or Chapter Resident Director (CRD) for detailed information regarding your check-out policies, procedures, and process.

As noted in your Room Agreement, charges for loss or damage to your room will be assessed and charged to your student account. You are responsible for any damages or loss of items, including missing furniture. Damages noted at check-out will be considered the responsibility of all residents, unless otherwise determined. Charges will be assessed after the completion of the room inspection and assigned to the student account of resident(s). 

Check-out Protocols for University-owned Facilities

Check-out protocols and processes for university-owned facilities are outlined below. These procedures apply to you if you live in one of the following facilities

• Alpha Gamma Rho – 1402 Varsity Drive, Raleigh, NC 27606
• Chapter Commons – 516 Dan Allen Drive, Raleigh, NC 27606
• Greek Village Apartments– 2330 Greek Village Drive, Raleigh, NC 27606
• Greek Village Townhomes – 512 Dan Allen Drive, Raleigh, NC 27606
• Kappa Kappa Gamma – 2601 Fraternity Court, Raleigh, NC 27606
• Pi Beta Phi – 2501 Fraternity Court, Raleigh, NC 27606
• Pi Kappa Alpha – 2511 Fraternity Court Drive, Raleigh, NC 27606
• Pi Kappa Phi – 3501 Avent Ferry Road, Raleigh, NC 27606

Check-out Process

You have two options for your Spring 2026 check-out process. Damage charges are assigned for both options, and there is no appeal process for either option.

• Option 1: Express Check-out
  • Provides you with the flexibility to move-out at any time of day or night without a scheduled appointment LDOC through May 7 at 10 a.m.
  • You are not present when your room is inspected for damages.  
  • Complete this form to opt into an Express Check-out.
  • Submissions are monitored daily, and you will receive confirmation of your approved Express Check-out
  • You will receive a small, gold key envelope and instructions before your approved Express Check-out date and time
• Option 2: Check-out Appointment
  • Provides you with the opportunity to be present when your room is inspected for damages LDOC through May 6 at 10 a.m.
  • Appointments are made directly with your CRD or Coordinator at least 24 hours in advance with their Google Calendar scheduling link, which you will receive via email by April 7.
  • Appointment times are limited and are provided in limited windows of time
  • If you are not prepared for or miss your scheduled Check-out time (5 minutes late or more), you will be re-directed to complete an Express Check-out.
  • Schedule your Check-out Appointment at least 24 hours in advance via the link in your email from April 7.

Parking during Move-Out

Students and family members may park in the Greek Village residential parking zone with a temporary move-out loading permit. Please register your license plate online for a temporary loading permit using the steps found on the Transportation website.   Registering for a loading permit will allow you to park temporarily in residential zones adjacent to Greek Village facilities. The temporary loading permit does not allow you to park in spaces that are reserved (ADA, Guest/Visitor, RD parking spaces).

Donate during Move-Out

Donation stations are stationed throughout Greek Village to help you donate items during Move-Out. Consider donating reusable items, food items, toiletries, and cleaning supplies.

Stations will be placed and open from 8 a.m. – 10 p.m. April 27 – May 8.

Pack Rat donation station map is below. Stations will be located in the parking lots in Greek Village as follows:

• Across from Pi Beta Phi and Pi Kappa Alpha
• Behind Lambda Chi Alpha and Delta Zeta
• Behind Sigma Phi Epsilon and Sigma Nu
• Behind Chapter Commons
• Behind Zeta Tau Alpha and Alpha Delta Pi
• At Pi Kappa Phi on Avent Ferry