Important Updates for Greek Village Following Chancellor’s Message to Reduce Campus Housing

(Sent to residents on 8/26/20)

The last couple of weeks have been full of difficult circumstances and decisions.  First to pivot to fully online and alternative learning, and now to reduce the number of on-campus residents. University Housing will continue to provide special circumstances housing in residence halls and apartments. 

Greek Village will remain open with a few modifications. Like University Housing, we want to be sure that students who are housing insecure, have families with pre-existing health conditions, are employed in the area, need internet access, or who have other extenuating circumstances have the opportunity to stay.  Any student wishing to stay does not need to apply for special circumstance housing, but must communicate this intent to their Chapter Resident Director.

Greek Village is home to both university-owned facilities and privately-owned or managed facilities. Each facility is governed by a lease agreement between the State of North Carolina and the House Corporation.  For students living in university-owned facilities, your room agreement is with the University. For students living in privately-owned facilities, your room agreement is with the House Corporation.

University Owned and Operated Facilities

  • 2020-2021 Greek Village Room Agreement between resident and University 
  • If you intend to return for spring, you will simply check out and not terminate your agreement.   Students who check out will receive a prorated refund in the amount of the contract date until the date of checkout for the fall semester rent.  All room agreements will remain in place for spring semester.  Students will not have to reapply for housing. Cancellations for spring would be according to the terms of the agreement.  It may be to your advantage to hold off on canceling for spring until we know more about what spring semester will look like.
  • While University Housing has announced that students who prefer to terminate their contract for living in a residence hall or apartment are able to do so without termination fees, the agreements for Greek Village are more complex. Your room agreement with the University outlines the termination of the room agreement by a resident. Fees arising from termination are subject to the approval of the termination request by House Corporation (HC) as the HC is responsible for covering costs associated with empty beds. At this time, terminations for spring would be according to the terms of the room agreement and would be subject to termination fees.  It may be to your advantage to refrain from terminating for spring until we know more about what the spring semester will look like.
  • Should a HC choose to close a house, we may be able to reassign your agreement to a university-owned facility.  Please contact Fraternity and Sorority Life to inquire further if needed.
  • Any student wishing to stay does not need to apply for special circumstance housing, but must communicate this intent to their Chapter Resident Director.
  • Meal plans can continue, but out-of-house members must pick up meals to-go or eat outside.
  • Organizations under these agreements and terms include:
    • Alpha Gamma Rho
    • Beta Theta Pi
    • Kappa Alpha Order
    • Kappa Kappa Gamma
    • Pi Beta Phi
    • Theta Chi

Privately Owned and Operated Facilities

  • 2020-2021 Greek Village Privately Owned and Operated Room Agreement between resident and House Corporation (House Corporations may have additional agreements with residents in place)
  • Termination fees are noted in the agreement and are applied at the discretion of the HC.  Individual HCs will share more information as they evaluate operations and make decisions.
  • Meal plans can continue, but out-of-house members must pick up meals to-go or eat outside.
  • Organizations under these agreements and terms include:
    • Delta Gamma
    • Delta Zeta
    • Kappa Alpha Theta
    • Kappa Delta
    • Lambda Chi Alpha
    • Sigma Kappa
    • Sigma Nu
    • Sigma Phi Epsilon
    • Zeta Tau Alpha

Alpha Delta Pi operates under a different lease than other university-owned facilities and is privately managed.  All room agreements are with the organization and the termination fees are at the discretion of the HC.  Out-of-house meal plans must be picked up and taken to go or eaten outside.  

Initiating the Termination Process

  • University Owned and Operated: You do not need to complete a housing termination request, but you do need to book a move-out appointment.  Officially checking out with your CRD and returning your key(s) will indicate your intention to move out for the fall semester.   Those who leave without booking a move-out appointment will be assessed improper checkout fees.  
  • Privately Owned and Operated: To initiate the process, you must submit a termination request through MyPack Portal. You only need to initiate this process if you are trying to terminate your agreement for the full academic year.  The request is pending until approved by the HC and the Department of Fraternity and Sorority Life.  An email will be sent confirming the termination request is approved. Be sure to print and read the termination instructions to avoid additional charges.  Those who leave without booking a move-out appointment will be assessed improper checkout fees.

Important Quarantine Information

If you are under a quarantine/isolation directive, you CANNOT complete the move out process until the quarantine/isolation is lifted. If you’ve gone home, you can plan to move back during the same window being provided for move-out. “No sooner than” dates were provided by Student Health and allow for quarantine and isolation to be completed by all residents tested.  Any student who moves out prior to “no sooner than” dates and therefore violates the quarantine/isolation directive will be subject to improper check-out and could face charges for violating the student code of conduct (https://www.ncsu.edu/coronavirus/community-standards/).  Students under quarantine who tested negative are able to go home to complete quarantine there and then can return to campus when the chapter house opens to check out or move back in.  For community health and safety, we need folks to complete their isolation in place. (Update to Quarantine Directive was shared with residents on 8/28)

Check-Out Process and Operations

Similar to the move-in process, we will coordinate check-out through appointments in MyPack. To sign up for an appointment, please follow these steps.  Sign up for your move-in appointment.  Appointments are available in 1-hour time slots.  Students who move out without completing the checkout process are subject to improper checkout fees and referral to Student Conduct should they move out while under the directive of quarantine or isolation. Improper checkout will impact our ability to accurately record the check-out date and may impact the refund amount.  Resident access will be removed after checkout.  Any termination requests received after this move out period is provided will be subject to the original termination fees.

    1. Log into MyPackPortal and go to the Housing Portal (the system will open at noon on August 27)
    2. Select Manage My Housing which is located in the red navigation bar
    3. Select Fall Move-out Appointments
    4. Hit the Save and Continue Button
    5. Select your move-out appointment
    6. Once you select your appointment, you will be asked to confirm it
    7. Once you confirm your appointment, you will receive a confirmation email sent to your ncsu.edu email address

Please note that move-out dates for each facility will be based on the anticipated reopening of the house/removal of quarantine/isolation directives or testing in progress.  Current guidance from Student Health Services is we will be able to reopen on the 15th day after resident testing was completed.  We will have 5 days available for appointments in the portal to provide options and opportunities for social distancing during the process.  While appointment slots are one hour in length, you can have a total of 3 hours to complete move out starting at your appointment time and may have no more than 2 people assisting you.  Resident access will be removed after your appointment is complete.

 

  • Alpha Delta Pi: no sooner than September 2 
  • Alpha Gamma Rho:  August 28 – September 1
  • Beta Theta Pi: no sooner than September 8
  • Delta Gamma: no sooner than September 3
  • Delta Zeta: no sooner than September 4
  • Kappa Alpha Order: no sooner than September 9
  • Kappa Alpha Theta: no sooner than September 9
  • Kappa Delta: no sooner than September 3
  • Kappa Kappa Gamma: no sooner than September 5
  • Lambda Chi Alpha: no sooner than September 9
  • Pi Beta Phi: no sooner than September 9
  • Sigma Kappa: no sooner than September 4
  • Sigma Nu:  no sooner than September 3
  • Sigma Phi Epsilon: no sooner than September 4 
  • Theta Chi: no sooner than September 8
  • Zeta Tau Alpha:  no sooner than September 4  

Mail and Packages

For those not remaining on campus, you will need to contact package delivery companies to redirect your delivery to a different address. 

Resident Safety

During the move-out process, please adhere to the following safety guidelines:

  • Do not complete your move-out if you or anyone helping you move are feeling unwell.
  • Please limit the number of people assisting you with moving out.
  • You and those assisting you must wear a face covering while on campus.
  • Wash your hands regularly and use hand sanitizer.
  • Practice physical distancing.
  • Adhere to the elevator occupancy signs.

Questions

For questions about the cancellation process, students should contact the Department of Fraternity and Sorority Life by calling 919.513.2910 or emailing fsl-department@ncsu.edu. Staff members are available Monday through Friday from 8:30 am to 1:00 pm to answer questions

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